Accounts Payable Job Description

The accounts payable role is a crucial part of any organization’s accounting department. It outlines the key responsibilities, skills, and qualifications required for this role to ensure efficient management of financial transactions with vendors and suppliers. 

To attract qualified candidates, it is important to have a clear and comprehensive accounts payable job description that accurately highlights your organization’s needs. Check out our comprehensive Accounts Payable job description below: 

Accounts Payable Job Description

We are looking for a diligent, detail-oriented individual to join our team as an Account Payable Clerk. If you have a passion for precision and thrive in independent work environments, this opportunity might be your ideal fit. Come join us in contributing to a dynamic, expanding organization where your skills will have a tangible impact.

Key roles and responsibilities:

• Managing all accounts payable functions, such as monitoring and responding to multiple email inboxes.
• Reviewing and posting accounts payable invoices to accounting software and creating aging reports for client approval.
• Collaborating with clients on vendor payments and issuing payments as necessary.
• Reconciling vendor statements with accounting software to ensure all credits, returns, and overpayments are accounted for.
• Completing vendor credit applications and managing vendor relations regarding payment information and invoice discrepancies.
• Recording and reconciling credit card accounts.
• Review transactions for unusual activity or potential fraud and communicate any findings with management.

Qualifications

Required Qualifications:

• Minimum 3+ years of experience in accounting/finance, Accounts Payable preferred.
• Experience in working with multiple legal entities under different legal umbrellas is preferred
• Experience with financial reporting requirements
• Experience with Accounts Payable, general ledger accounting, accruals, prepaid expenses, and reconciliations
• Work history that demonstrates stability, progressive responsibility, and willingness to accept new duties

Preferred Qualifications:

• Experience with other finance software and products  
• Experience with international currency invoices
• Understanding of global collaboration dynamics in a matrix and remote organization

Benefits:

• 401(k)
• Commuter benefits
• Basic life insurance

Also Read: 

Business Analyst Job Description 

Warehouse Associate Job Description 

Data Entry Job Description 

Accountant Job Description  

Account Manager Job Description Template

Frequently Asked Questions

Q1. What are the two classifications of accounts payable?

Answer: Accounts payable can be classified as either trade payables, which involve physical goods recorded in inventory, or expense payables for purchased goods or services that are immediately expensed.

Q2. How do accounts payable executives and accounts receivable executives differ?

Answer: Their main distinction lies in the types of transactions they manage. Accounts payable executives handle payments to vendors and invoice processing, while accounts receivable executives deal with customer payments and bank statement reconciliation.